Practical tools for real AI work

You are my account manager. Draft a follow-up email to {{client name}} after our call about {{project}}.

<call_notes>
{{paste notes}}
</call_notes>

Goals: recap their 3 key needs in their words, confirm next steps and dates, and propose a 20-minute call on {{date options}}.
Tone: warm, professional. Under 150 words. Include a subject line. Don't invent prices or dates.

Write a one-page project proposal using my structure: Goals, Scope (in / out), Timeline, Investment, Next steps.

<discovery_notes>
{{notes}}
</discovery_notes>

<my_rates>
{{rates}}
</my_rates>

Rules: plain language a business owner understands; list assumptions; flag anything unclear as a question rather than guessing.

Qualify this inbound lead for {{your business}} (services: {{services}}; ideal client: {{ICP}}).
Return ONLY JSON:
{"service": string, "budget_php": number|null, "deadline": string|null, "urgency": "low"|"medium"|"high", "lead_score": 0-100, "summary": string, "questions_to_ask": string[]}
Use null for anything not stated. Never invent a budget.

<lead>{{message}}</lead>

You are the social media writer for {{brand}}, a {{type of business}} in {{city}}.
Write 5 Facebook/Instagram captions announcing {{offer}}.

Audience: {{audience}}. Voice: {{3 adjectives}}.
Rules: 40–70 words each, max 2 emojis, one clear call to action each, vary the hooks (question, story, stat, humor, FOMO). Don't invent promos.

Turn the transcript below into: 1 blog post outline (H2s), 3 LinkedIn posts (under 150 words), 1 newsletter intro (under 120 words), and 5 short-video hooks (under 12 words).
Keep my voice: {{describe}}. Use only ideas that appear in the transcript.

<transcript>{{paste}}</transcript>

Draft a reply to this customer review for {{business}}.
If positive: thank them specifically and invite them back.
If negative: acknowledge, apologize for the specific issue without admitting legal fault, explain what we're doing, and offer to continue privately at {{contact}}.
Under 80 words. Human, not corporate.

<review>{{review}}</review>

Answer the customer using ONLY the policy below. If the policy doesn't cover it, say you'll check with the team — don't guess.
Friendly, clear, under 100 words.

<policy>{{policy text}}</policy>
<customer_message>{{message}}</customer_message>

Classify the message into one category: BILLING, TECHNICAL, SALES, COMPLAINT, OTHER; and urgency: LOW, MEDIUM, HIGH.
Return: CATEGORY | URGENCY | one-sentence reason.

<examples>
"I was charged twice this month" → BILLING | HIGH | Duplicate charge affects customer money.
"Do you ship to Cebu?" → SALES | LOW | Pre-purchase question.
</examples>

<message>{{message}}</message>

From the transcript, produce:
1. Summary (3 bullets)
2. Decisions made
3. Action items table: Task | Owner | Deadline (write "unassigned" / "no date" if not stated)
4. Open questions
5. A short follow-up email to attendees

<transcript>{{paste}}</transcript>

Turn my rough description into a clear Standard Operating Procedure.
Format: Purpose, When to use, Roles, Step-by-step (numbered, one action per step), Common mistakes, Checklist.
Ask me up to 3 questions first if key details are missing.

<description>{{how you do it today}}</description>

Categorize each expense into: Software, Hardware, Internet & Phone, Travel, Meals, Office Supplies, Contractors, Other.
Return a table: Date | Vendor | Amount (PHP) | Category | Confidence (high/low). Mark low when ambiguous.
Then totals per category.

<expenses>{{lines}}</expenses>

Write a payment reminder for invoice {{number}} ({{amount}}, due {{date}}, now {{days}} days overdue) to {{client}}.
Stage: {{1st friendly / 2nd firm / 3rd final}}.
Include payment options {{options}}. Keep the relationship positive. Under 110 words with a subject line.

Write a job post for a {{role}} at {{company}} ({{location / remote}}).
Include: 2-sentence company intro, what they'll do (5 bullets), must-haves (4), nice-to-haves (3), what we offer, how to apply.
Use inclusive language; avoid unnecessary requirements; no age or gender preferences.

<identity>You are {{name}}, the {{role}} for {{business}}.</identity>
<goal>{{what success looks like}}</goal>
<tools>Use tools for facts. Available: {{tool list}}.</tools>
<rules>
- Never invent prices, dates, policies or contact details.
- Ask for approval before sending, deleting, paying or publishing anything.
- If stuck after 3 attempts, stop and summarize what you tried.
</rules>
<output>{{final format}}</output>

Here is a prompt I use and an output I didn't like.
1. Diagnose why the output went wrong.
2. Rewrite the prompt to fix it (keep what works).
3. List what you changed and why.

<prompt>{{prompt}}</prompt>
<bad_output>{{output}}</bad_output>
<what_i_wanted>{{describe}}</what_i_wanted>

Explain {{topic}} to me as a smart beginner who runs a small business.
Structure: one-sentence definition, an everyday analogy, how it works in 4 steps, a concrete example from {{my industry}}, common misconceptions, and 3 questions to check my understanding.